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Business Central Licensing Guide 2024

Download Business Central Licensing Guide 2024 | Microsoft Dynamics 365

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Business Central SaaS / On-premises Licensing Guide (July 2024)

Dynamics 365 Business Central on-premises Licensing Guide (May 2024)

Dynamics 365 Business Central on-premises Licensing Guide (May 2024)

  • This guide helps you understand how to license Microsoft Dynamics 365 Business Central for on-premises use.
  • It is aimed at midsize businesses needing to manage financials, sales, purchases, inventory, projects, service, and operations.

Licensing Models:

  • There are two main types of licensing models:
    • Perpetual Licensing: You buy the licenses outright.
    • Subscription Licensing: You lease the licenses on a subscription basis.
  • Both models provide user and device access licenses.

Types of Licenses:

  • Full User Access Licenses: For users who need full access to all business functionalities.
    • Essentials: Includes core functionalities like financials, sales, inventory, and project management.
    • Premium: Includes all Essentials functionalities plus service management and manufacturing.
  • Additional User Access Licenses:
    • Device Licenses: Allows multiple users to access the system from a single device.
    • Team Members Licenses: For users who need basic, read-only access and limited functionality.

How to Buy:

  • Licenses can be purchased through the Dynamics Price List (DPL).
  • They are available globally with specific localizations for different countries and languages.

Deployment Options:

  • Licenses can be used for both on-premises and hosted deployments.
  • Self-managed or partner-managed options are available.

Key Points:

  • Full users can use all functionalities and manage the entire system.
  • Device licenses are economical for shared devices.
  • Team Members licenses are for users needing minimal access.
  • Licenses can be mixed and matched (user vs. device) but Essentials and Premium users cannot be mixed within the same deployment.

Additional Requirements:

  • For deploying in an Infrastructure as a Service (IaaS) environment like Microsoft Azure, an active enhancement plan is required.
  • Licensing requirements for external users and specific configurations are also detailed.

Download Business Central Licensing Guide PDF Online

Business Central SaaS / On-premises Licensing Guide (July 2024)


  • Connects your organization’s teams with tools to work efficiently, collaborate, and quickly respond to changes to meet business goals.
  • There are two main types of licenses: Essentials and Premium, both are licensed per user.


  • Internal users with certain Microsoft 365 plans have read-only access to Business Central data through Microsoft Teams at no extra cost.

Business Central Essentials:

  • Provides a broad range of management capabilities:
    • Financial Management: Manage accounts, budgets, payments, and multiple currencies.
    • Human Resources Management: Basic HR functions.
    • AI-Supported Forecasting: Predict cash flow, late payments, and sales.
    • Customer Relationship Management: Manage customer interactions, email logging, and sales opportunities.
    • Project Management: Manage resources, job quotes, and project tasks.
    • Supply Chain Management: Handle inventory, purchase orders, and sales orders.
    • E-Services: Use online services like document management and PayPal.
    • Warehouse Management: Automate data capture, manage inventory, and warehouse operations.

Business Central Premium:

  • Includes all the features of Essentials.
  • Adds Service Order Management and Manufacturing capabilities.

Additional Features for Both Essentials and Premium:

  • Unrestricted access for Business Central Team Members.
  • Up to 3 licenses for external accountants per customer.
  • Support for multiple companies.
  • Use of Microsoft Copilot for enhanced AI features.
  • 30 minutes per tenant of Azure AI access for advanced analytics.

Business Central Device Licenses:

  • Provide limited access to a subset of Business Central features, suitable for shared devices.

For more detailed information or specific feature availability in your region, refer to the full licensing guide or consult with a Microsoft Dynamics Certified Partner.

Latest Business Central download link is as follows


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