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Download Business Central Licensing Guide 2025 | Microsoft Dynamics 365
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Last Update: 08 April 2025
Dynamics 365 Business Central Licensing Guide (April 2025)
Business Central SaaS / On-premises Licensing Guide (July 2024)
Dynamics 365 Business Central on-premises Licensing Guide (May 2024)
Dynamics 365 Business Central Licensing Guide (April 2025)
- This guide helps you understand how to take license Microsoft Dynamics 365 Business Central for both on-premises and Cloud use.
- Microsoft Dynamics 365 Business Central is an all-in-one business management solution designed for small and medium-sized businesses (SMBs). It helps companies manage finances, operations, sales, and customer service within one platform.
Core Modules / Functionalities
- Financial management
- Supply chain and inventory control
- Project management
- Sales and service operations
- Warehouse and manufacturing (with Premium license)
Deployment Options:
- Business Central Online (Cloud) – Managed by Microsoft
- Business Central On-Premises – Installed and maintained locally by your organization or a partner
Licensing Options:
| Essentials License | Premium License | Team Members License |
|---|---|---|
| Includes: Finance, CRM, supply chain, HR, project management Excludes manufacturing and service management | Includes all Essentials features plus: Manufacturing Service Management | Light users: Read data, run reports, approve tasks, use timesheets |
License Notes:
- Full users must be licensed with either Essentials or Premium not both
- Business Central cannot be mixed with other Dynamics 365 enterprise apps on the same environment
- Requires a minimum of one full user license
Available Locations:
Available in multiple localizations and countries worldwide
More info Please download April 2025 License Guide
Dynamics 365 Business Central on-premises Licensing Guide (May 2024)
- This guide helps you understand how to license Microsoft Dynamics 365 Business Central for on-premises use.
- It is aimed at midsize businesses needing to manage financials, sales, purchases, inventory, projects, service, and operations.
Licensing Models:
- There are two main types of licensing models:
- Perpetual Licensing: You buy the licenses outright.
- Subscription Licensing: You lease the licenses on a subscription basis.
- Both models provide user and device access licenses.
Types of Licenses:
- Full User Access Licenses: For users who need full access to all business functionalities.
- Essentials: Includes core functionalities like financials, sales, inventory, and project management.
- Premium: Includes all Essentials functionalities plus service management and manufacturing.
- Additional User Access Licenses:
- Device Licenses: Allows multiple users to access the system from a single device.
- Team Members Licenses: For users who need basic, read-only access and limited functionality.
How to Buy:
- Licenses can be purchased through the Dynamics Price List (DPL).
- They are available globally with specific localizations for different countries and languages.
Deployment Options:
- Licenses can be used for both on-premises and hosted deployments.
- Self-managed or partner-managed options are available.
Key Points:
- Full users can use all functionalities and manage the entire system.
- Device licenses are economical for shared devices.
- Team Members licenses are for users needing minimal access.
- Licenses can be mixed and matched (user vs. device) but Essentials and Premium users cannot be mixed within the same deployment.
Additional Requirements:
- For deploying in an Infrastructure as a Service (IaaS) environment like Microsoft Azure, an active enhancement plan is required.
- Licensing requirements for external users and specific configurations are also detailed.
Download Business Central Licensing Guide PDF Online
Business Central SaaS / On-premises Licensing Guide (July 2024)
Purpose:
- Connects your organization’s teams with tools to work efficiently, collaborate, and quickly respond to changes to meet business goals.
- There are two main types of licenses: Essentials and Premium, both are licensed per user.
Note:
- Internal users with certain Microsoft 365 plans have read-only access to Business Central data through Microsoft Teams at no extra cost.
Business Central Essentials:
- Provides a broad range of management capabilities:
- Financial Management: Manage accounts, budgets, payments, and multiple currencies.
- Human Resources Management: Basic HR functions.
- AI-Supported Forecasting: Predict cash flow, late payments, and sales.
- Customer Relationship Management: Manage customer interactions, email logging, and sales opportunities.
- Project Management: Manage resources, job quotes, and project tasks.
- Supply Chain Management: Handle inventory, purchase orders, and sales orders.
- E-Services: Use online services like document management and PayPal.
- Warehouse Management: Automate data capture, manage inventory, and warehouse operations.
Business Central Premium:
- Includes all the features of Essentials.
- Adds Service Order Management and Manufacturing capabilities.
Additional Features for Both Essentials and Premium:
- Unrestricted access for Business Central Team Members.
- Up to 3 licenses for external accountants per customer.
- Support for multiple companies.
- Use of Microsoft Copilot for enhanced AI features.
- 30 minutes per tenant of Azure AI access for advanced analytics.
Business Central Device Licenses:
- Provide limited access to a subset of Business Central features, suitable for shared devices.
For more detailed information or specific feature availability in your region, refer to the full licensing guide or consult with a Microsoft Dynamics Certified Partner.
Latest Business Central download link is as follows https://aka.ms/businesscentrallicensing
