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Download Business Central Licensing Guide 2026 | Microsoft Dynamics 365
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Current Pricing Summary (July 2026 Update)
| License Type | Current Price |
|---|---|
| Essentials | $80 / user / month |
| Premium | $110 / user / month |
| Team Member | $8 / user / month |
| Device | $45 / device / month |
Important – Verify Before You Buy: This guide is an independent summary provided for general understanding only. Pricing, licensing terms, capacity entitlements, and add-on rules are set by Microsoft and change frequently. Figures are described in our own words and may not reflect the latest updates. Always confirm current pricing and terms with the official Microsoft Dynamics 365 Licensing Guide and your Microsoft partner before making any licensing or purchasing decision. Navision Planet is not affiliated with Microsoft and accepts no liability for decisions made based on this summary.
Last Update: 03 July 2026
More details visit individual license document.
- Dynamics 365 Business Central Licensing Guide (July 2026) Latest
- Dynamics 365 Business Central Licensing Guide (October 2025)
Dynamics 365 Business Central Licensing Guide (July 2026)
Microsoft Dynamics 365 Business Central connects teams across your organization with tools for finance, supply chain, sales, and operations. This post summarizes the licensing model, pricing, capacity entitlements, and add-on options based on the official Dynamics 365 Licensing Guide (July 2026).
Core Licenses
Business Central is licensed per user and available in two editions:
| License Type | Price (per month) | Key Capabilities |
|---|---|---|
| Essentials | $80 / user | Financial management, CRM, supply chain, inventory, purchasing, project management, warehouse management, HR |
| Premium | $110 / user | Everything in Essentials + Service Order Management + Manufacturing |
| Team Members | $8 / user | Read data, update existing entries, workflow approvals, sales/purchase quotes, timesheets, personal info |
| Device | $45 / device | Shared-device access to a limited subset of Business Central capabilities |
All pricing USD, billed annually. See Microsoft’s official pricing page for current rates.
What’s Included with Essentials & Premium
- Unrestricted Business Central Team Members access
- Up to 3 free External Accountant licenses per tenant (same rights as assigned licenses, minus user setup/admin tasks)
- Multiple companies and environments
- Microsoft Copilot in Dynamics 365 Business Central
- 30 minutes (1,800 seconds) per tenant of Azure AI access for AI-powered insights
- Full configuration components: Codeunits, Pages, Queries, Reports, Tables, XML Port
Capacity & Environment Entitlements
| Entitlement | Essentials | Premium |
|---|---|---|
| Database (included per tenant) | 80 GB | 80 GB |
| Database (accrued per user license) | 3 GB | 5 GB |
| Production environments | 1 | 1 |
| Non-production (sandbox) environments | 3 | 3 |
| Manufacturing | — | ✔ |
| Service Management | — | ✔ |
| Copilot in Business Central | ✔ | ✔ |
| Business Central Agents | Requires Copilot Credits | Requires Copilot Credits |
Note: Essentials and Premium may be deployed in separate environments on the same tenant, but licensed users can only access the environment they are entitled to. Device licenses accrue 1.5 GB of database capacity per device.
AI Agents (Copilot Credits Required)
Two prebuilt agents are generally available for Business Central users. Both require a Business Central license plus Copilot Credits, which are sold separately:
- Sales Order Agent — Automates sales order capture: analyzes customer emails, locates customers, clarifies requests via multi-turn email conversations, checks item availability, and follows up with a sales quote.
- Payables Agent — Captures, validates, and matches invoices against purchase orders and receipts; routes invoices to approvers with configurable rules; provides dashboards and alerts for outstanding payables.
An Expense Agent is also available in Paid Public Preview, covering receipt processing, categorization, report creation, and approval workflow orchestration.
Base & Attach Licensing
When a user needs multiple Dynamics 365 applications, the highest-priced license becomes the base license, and additional applications can be attached at a reduced price:
| Base License | Eligible Attach Licenses | Attach Price |
|---|---|---|
| Business Central Premium ($110) | Customer Service Enterprise, Field Service, Sales Enterprise | $20 / user / month |
| Business Central Essentials ($80) | Customer Service Professional, Sales Professional | $20 / user / month |
Special exception: Although attach licenses normally require the base license to be the highest-priced, Business Central Premium users are explicitly eligible to attach Customer Service Enterprise, Field Service, or Sales Enterprise at the $20 attach price.
Additional Capacity & Add-ons
| Add-on | Details |
|---|---|
| Database Capacity | Available in 1 GB or 100 GB increments |
| Additional Environments | One license provides 1 production environment + 3 sandbox environments + 4 GB database capacity |
| External Accountant | Up to 3 per tenant at no cost (third-party accountants) |
Other Important Licensing Notes
- Microsoft Teams access: Internal users licensed with Microsoft 365 Business Enterprise (and select other plans) get free read-only access to Business Central data from within Teams, provided the organization holds at least one Business Central license.
- Admins don’t need a license: Users with the Power Platform Administrator or Dynamics 365 Administrator role in Entra, and the System Administrator role, do not require a license to configure and administer the application.
- Dual use rights: Deploy in Microsoft’s cloud, on-premises, or partner-hosted cloud. Customers exercising dual use rights receive the full custom objects range (50,000–99,999). Downgrade rights are limited to the current released version minus 2 versions. Dual use rights expire when the cloud subscription ends.
- Support: Professional Direct Support does not cover Business Central — customers should contact their reselling partner for technical help.
- Shared logins: Business Central Device licenses support both shared logins and individual logins (no separate user license required for individual logins on a licensed device).
More info Please download PDF of July 2026 License Guide
Disclaimer: This summary is based on the Microsoft Dynamics 365 Licensing Guide (July 2026) and is for informational purposes only. Pricing is subject to change — always verify with the official Microsoft pricing pages and Product Terms before purchasing.
Dynamics 365 Business Central Licensing Guide (October 2025)
Microsoft Dynamics 365 Business Central is a business software that helps companies manage finance, sales, supply chain, projects, and operations. To use it, people or devices need licenses. There are different types of licenses depending on how much access is needed.
Essentials License
For companies that need core features.
Includes finance, sales, projects, customer management, supply chain, HR, and warehouse tools .
Best for small and medium businesses that do not need advanced manufacturing or service features.
Premium License
Includes everything in Essentials.
Adds Manufacturing and Service Management (like handling repairs, maintenance, and production) .
Best for companies that make products or provide after-sales services.
Team Members License
A lighter license for users who don’t need full access.
Allows reading data, updating existing records, approving tasks, creating quotes, and entering timesheets .
Good for employees who only need limited access.
Device License
Instead of licensing a person, you license a shared device (like a warehouse computer).
Multiple users can use Business Central through that one licensed device .
Useful in places like factories, stores, or warehouses where many people share the same computer.
Other Points
Companies can get up to 3 free External Accountant licenses for outside accountants .
Microsoft Copilot AI is included to help with smart suggestions and automation .
Users with Microsoft 365 (like Office 365) may get read-only access to Business Central through Teams at no extra cost .
In short:
Essentials = Basic business functions.
Premium = Essentials + Manufacturing + Service.
Team Members = Limited access for light users.
Device = Shared device access instead of per person.
More info Please download October 2025 License Guide
Latest Business Central download link is as follows https://aka.ms/businesscentrallicensing
