The Vendor Card is one of the most important master data records in Microsoft Dynamics 365 Business Central (earlier Navision).
It holds all the key details about your suppliers names, addresses, payment terms, posting groups, and banking details and connects to many areas of the system.
Let us explore where you will find the Vendor Card and how it is used in day to day business operations.
Table of Contents
Vendor Card – Master Record
This is the main page where you create and manage vendor information.
You will find details like:
- Vendor Name, Address, and Contact
- Payment Terms, Currency, and Location
- Posting Groups (General, VAT, and Bank)
- Default Purchase settings
You can access it via:
Search -> Vendor Card or Vendors List -> Open any vendor.
Tip: You may try Business Central Keyboard shortcuts for faster navigation.
Vendor Card Appears in the Navision following areas
- Purchase–>Planning–>Vendors
- Purchase–>Order Processing–>Vendors
- Warehouse–>Orders&Contacts–>Vendors
- Financial Management–>Payables–>Vendors
Purchase Documents (Integration Points)
The Vendor Card automatically connects to all purchase-related documents, including:
- Purchase Quote
- Purchase Order
- Purchase Invoice
- Purchase Credit Memo
- Blanket Purchase Order
When you select a vendor on any of these documents, Business Central copies data such as the vendor’s payment terms, posting groups, and currency directly from the Vendor Card.
Payment Journals and Vendor Ledger Entries
The Vendor Card appears when processing payments and vendor transactions, including:
- Payment Journal
- Cash Receipt Journal (for refunds or adjustments)
- Vendor Ledger Entries
- Vendor Detailed Ledger Entries
Each payment or posted transaction is linked to the vendor record, ensuring a clear audit trail.
Reports and Analysis Pages
Vendor information is used in many standard reports and analysis pages, such as:
- Vendor Balance to Date
- Vendor Trial Balance
- Aged Accounts Payable
- Vendor Statistics and History
These reports pull data directly from the Vendor Card and its transactions.
Posted Documents
Even after purchase orders or invoices are posted, you can still view the vendor connection under:
- Posted Purchase Invoices
- Posted Purchase Credit Memos
- Posted Purchase Receipts
Each of these posted records keeps a permanent link to the Vendor Card for reference.
Other Linked Pages
Vendor information also appears in various related areas like:
- Bank Accounts (Vendor Bank Details)
- Contacts (CRM Integration)
- Vendor Item Catalog (Vendor-specific Items)
- Dimensions and Posting Setups
- Approval Workflows (Vendor Approvals)
This shows how deeply the Vendor Card is connected throughout Business Central.
In Summary
You will find the Vendor Card appearing in at least six main areas of Business Central:
| Area | Example Pages / Documents |
|---|---|
| Master Data | Vendor Card, Vendors List |
| Purchase Documents | Quotes, Orders, Invoices |
| Journals and Ledgers | Payment Journal, Vendor Ledger |
| Reports | Aged Payables, Trial Balance |
| Posted Docs | Posted Invoices, Credit Memos |
| Linked Pages | Bank Accounts, Contacts, Workflows |
So, while the Vendor Card looks like a single page it is actually the central hub for all supplier related activities across the system.
Frequently Asked Questions (FAQs)
A Vendor Card stores all information about your suppliers, such as payment terms, currency, and posting groups. It’s used for purchases, payments, and reporting.
Yes, but it is not recommended unless the vendor has different business divisions or currencies. Always try to keep one master vendor record.
You can search for “Vendors” from the global search bar and open any vendor to access its card.
When you select a vendor on a Purchase Order, all related details (like address, payment terms, and posting group) are automatically filled from the Vendor Card.
Yes. You can mark a vendor as Blocked to prevent it from being used in purchase transactions.
Absolutely. Reports like Aged Payables, Vendor Trial Balance, and Vendor Statistics use Vendor Card data for summaries and analysis.
.%20Learn%20how%20vendor%20data%20powers%20purchasing,%20payments,%20reporting,%20and%20more.){kind=link}
Item unit of measure does not exist identification field and values , how to solve this error in Navision 9
Dear Giriraj O Sodhani,
We will surely help on this. Can you please elaborate a little bit and share screen shot for the same to provide solution for the same.